Parts Buyer

Salary: £34,000 to £37,000 pa

Industry: Automotive

Job Type: Permanent

Location: South East

Reference: 27627-sw

Expiration date: 04 October 2017


Job Purpose: To procure services and replacement parts for current and non-current Company’s models at the most advantageous costs, consistent with the Company’s requirements in quality, service and business practice, and in support of the requirements of customers and the dealer network.

Key Responsibilities & Tasks:

  • Manage supplier performance ensuring that Quality, Cost and Delivery performance is maintained at high levels in line with Business T&C’s. In addition, provide enthusiasm and passion for driving continuous improvement in these metrics, internally at the Company as well as at the Supplier.
  • Ensure Product availability as per business requirements and at launch of each new model as well as supporting Initial Dealer Stock requirements (ISO)
  • Liaising with Production Purchasing, Logistics and Engineering to minimise obsolescence due to part number changes
  • Work closely with Production Purchasing to ensure that Client services requirements are considered in sourcing decisions as well as cost transparency and compliance to T&C’s.
  • To support the Company +Alpha accessory project
  • Conducts re-sourcing exercises whilst maintaining continuity of supply to meet requirements in the event of non-acceptable price, service or quality performance.
  • Negotiate “all-time-buys” where absolutely necessary once all other avenues have been exhausted, establishes repair and recondition services for parts.
  • Accepts responsibility for obtaining materials, assisting with the resolution of supply problems, by direct personal contact with top supplier management, and assisting suppliers in the procurement of scarce material resources/services.
  • Contributes in conjunction with specialist functions, in solving design, quality and costing problems.
  • Certifies invoices and clears price queries in a timely manner as occasion demands.
  • Demonstrate strong negotiation skills and an ability to analyse cost data and quickly assimilate supplier and the Company processes, in order to drive achievement of Value for Money.
  • To research, identify and select suppliers that improve commercial, quality, delivery and technology performance, in-line with established Purchasing processes.

Develop and deliver Commodity Strategies for future sourcing.

  • Report to the Senior Buyer, but also having direct contact with the Purchasing Manager, as and when required.
  • Demonstrate a confident and mature approach to teamwork and provide purchasing/commercial input into cross-functional teams that effectively contributes to the organisation’s goals.
  • Ideally, have a thorough understanding of Quality Approval processes.
  • Constantly strive for process improvement opportunities internally as well as with the Supplier base, focussing on business ‘Best Practice’ initiatives.
  • Play an instrumental role in enabling the function to achieve its business objectives, through meeting or ideally exceeding defined objectives and by having a flexible approach to support delivery.
  • Plan and manage working time to meet business requirements, having the ability to prioritise effectively.
  • Understanding of Incoterms
  • Liaise with Parts team regarding stock and delivery status as appropriate
  • Maintain integrity of delivery status information within ERP and backorder reports.
  • Liaise with the Production MP&L area to manage the flow of “line pinch” material as well as the agreed Production supplied material.
  • Control the supply of components/materials to on-site receiving areas and off-site warehouses from the UK/overseas suppliers.
  • Authorise suppliers to deliver items as required (in line with appropriate purchase order cover), requesting extraordinary
  • action, e.g. overtime/tool changes etc. when necessary.
  • Ensure deliveries are made as instructed and to the correct receiving area via telephone, email, fax or visit.
  • Vet advice notes to ensure compliance to instructions.

Qualifications & Experience:

  • The role requires extensive experience within purchasing function
  • Within the Automotive Industry
  • Product and Market knowledge

PC literacy:

  • Ability to generate own reports and metrics including the use of macros and other advances functions within MS Excel and Access
  • Sound analytical ability to be able to understand and analyse large quantities of complex data, and be able to present data and findings to audiences at all levels
  • Working understanding of logistics and global distribution
  • Ability to communicate at all levels both internally and externally and with all departments
  • Team player, ability to integrate and lead problem solving initiatives
  • Ability to read and understand engineering drawings
  • Knowledge of Manufacturing material and processes
  • The role requires a self-starter to be able to work under their own initiative often delivering finished projects and business solutions to the management team
  • The individual is required to work within Parts Operations not simply to maintain and achieve current service levels, but to actively inform and develop business strategy and innovation within the function and available resource.
  • To drive business efficiencies at every opportunity.