Document Controller

Rate: Dependent upon experience

Industry: Power & Energy

Job Type: Contract

Location: North East

Reference: 28766ej

Expiration date: 22 April 2018

An opportunity is available for a Document Controller to support a large construction site in the North East.

We are working in partnership with an engineering contractor which provides engineering, procurement and construction of industrial, power generation and oil and gas plants across the globe.

Roles and Responsibilities:

  • Ensure the perfect working of the technical documentation files.
  • Ensure that all the documentation received is correctly issued for Construction and otherwise, highlight its state.
  • Ensure that documents latest revisions are correctly distributed to Contractor’s personnel on site in order to avoid extra requests related    with updated information.
  • Maintain strict control over document entries and issuing.
  • Issue Contractor’s and Vendor’s documentation to Subcontractors
  • Ensure that latest revisions of documents are correctly distributed to the different Subcontractors
  • Maintain a file system in chronological order/ subjects for Transmittals accompanying the documents sent on Site.
  • Register and upload Subcontractor´s documents into Documentum.
  • Ensure that all of the templates used in the project scope with the procedures.
  • Strictly control any extra documentation required by third parties, notifying related charges, if applicable.
  • Maintain suitable discretion and confidentiality on the documents contents.
  • Ensure that it is established in Documentum, and that inside the Project there is a specific folder structure for the Site.
  • Generate and assure the properly hardcopies of the final documentation requested by the Employer as established by Contract.
  • Update the log of Site Technical Queries and Engineering Instructions.
  • Prepare reports

Person Specification:

  • Ability to prioritise, manage time well, multi-task and troubleshoot.
  • Strong interpersonal, communication and customer service skills.
  • Proactive.
  • Spanish language spoken is preferable.

Essential Experience:

  • Experience in document control within construction and technical projects
  • Experience using document control software, preferably with Documentum or DMS.