Contracts Manager

Salary: Depending on Experience

Industry: Built Environment & Infrastructure

Job Type: Permanent

Location: Wales

Reference: 27678-sb

Expiration date: 11 October 2017

An opportunity is available for a Contracts Manager to assist with a number of residential development projects based around the North West.

Roles and Responsibilities:
Main Purpose:

Responsible for managing all site-based activities to ensure that the projects are delivered on time, to the required standards within budget, whilst maximising client satisfaction in order to be able to secure contracts with the client.

Main Responsibilities:  

  • Managing the subcontractors appointed on the project and ensuring they each deliver on time and within budget.
  • Auditing and monitoring my sites in respect of health and safety and along with the site agent for ensuring the site is well managed from a safety point of view.
  • Produce monthly management reports on the contract status for the directors.
  • Monitoring site progress in the form of weekly internal site meetings.
  • Reporting to the client on site progress in the form of contract site meetings.
  • Monitoring plant usage on site.
  • Produce site reports.
  • Review diary reports.
  • Organise and lead site meetings.
  • Communicate and liaise with relevant directors to ensure smooth site operations.
  • Discuss and review progress with construction director on a daily basis.
  • Formulate and present progress reporting structure both internally and to the client.
  • Overall responsibility for construction, through to the completion of the building, to the agree programme.
  • Formulating and agreeing main contract programmes.
  • To set the agenda for the construction process.
  • Ensure site team manage in overall terms Site Health and Safety Policy, security and fire policies.
  • Ensure site team set up and work too main site filling system.
  • Control contractual correspondence and distribution of information.
  • Oversee preparation and issuing of Operating and Maintenance manuals.
  • Attend post hand over review meetings.
  • Plan, direct and review Health & Safety training requirements.
  • Encourage and develop communication methods employed by staff and nurture positive supportive approach to developing staff.
  • To discuss, support and advise team members on a regular individual and team basis.
  • Liaise with Human Resources for additional support.
  • Other relevant tasks as required.

Person Specification:
Open Communication – examples of effective behaviours:

  • Identifies partnership needs – Analyzes the organization and own area to identify key relationships that should be initiated or improved to further the attainment of own area’s goals.
  • Exhibits high standards of professional conduct. Listens carefully. Develops and maintains positive working relationships with all colleagues.
  • Uses appropriate interpersonal styles and techniques to gain acceptance of ideas or plans. Effectively explores alternatives to reach outcomes that gain the support and acceptance of others.

Promote Teamwork – examples of effective behaviours:

  • Develops a capable, diverse and cohesive team to maximize their collective skills and talents; motivates others to achieve the organization’s goals; recognizes and rewards contributions.
  • Sets performance goals – Collaboratively works with direct reports to set meaningful, specific performance goals that align with team goals; identifies measures for evaluating goal achievement; gives timely, appropriate feedback, providing coaching when needed.
  • Aligns processes and resources – Aligns internal processes and resources (i.e., team goals, performance and development plans, staffing, budget) to support building organizational capability in priority areas.

Develop, Support & Motivate Others – examples of effective behaviours:

  • Recognises and rewards success of team and individual team members. Gains satisfaction from seeing team gain promotion.
  • Consistently provides timely, specific and constructive feedback to colleagues in order to aid development.
  • Takes responsibility for managing and leading all aspects of their team, modelling how they expect others to behave.  Seeking advice and guidance from HR as and when required.

Achieving Results – examples of effective behaviours:

  • Identifies opportunities to perform high impact work – Looks for existing and emerging needs as well as developments in academia, private industry and government to identify new opportunities to perform high impact work that aligns with the mission.
  • Has solid knowledge of his or her department, and current position, as well as policies, processes, practices, and tools required to complete the work efficiently and effectively.
  • Sets standards for excellence – Establishes criteria and/or work procedures to achieve a high level of quality, productivity, or service.

Decision Making – examples of effective behaviours:

  • Simplifies complex information from multiple sources to resolve issues and make appropriate decisions.
  • Develops solutions to problems, balancing the risks and implications across multiple projects.
  • Makes complex decisions and recommends solutions in an environment of risk and ambiguity.

Develop / Manage Self – examples of effective behaviours:

  • Identify and address team or individual capability requirements and gaps to deliver current and future work.
  • Identify and develop all talented team members to support succession planning, devoting time to coach, mentor and develop others.
  • Prioritise and role model continuous self-learning and development, including leadership, management and people skills.

Building Trust – examples of effective behaviours:

  • Takes responsibility and demonstrates accountability – Accepts responsibility for outcomes (positive or negative) of one’s work; takes ownership for mistakes or missteps and refocuses efforts when necessary; holds self and others accountable for reaching short and long-term goals.
  • Encourages others to take responsibility – Provides encouragement and support to others in accepting responsibility; does not accept others’ denial of responsibility without questioning.
  • Treats all staff fairly and respects individuals for who they are and the diversity they bring.

Delegate & Empower – examples of effective behaviours:

  • Team feedback suggests high levels of personal accountability.
  • Supports team suggestions or decisions, managing risk appropriately.
  • Continually seeks to involve team members and to gain input from them.

Impact & Influence – examples of effective behaviours:

  • Presents themselves in a professional manner recommending clear calls to action built upon prudent analysis of management information.
  • Demonstrates good people intuition and strong levels of emotional intelligence, adjusts behaviour and style to achieve results.
  • Has a positive outlook and projects high levels of energy, even in difficult circumstances. Has strong interpersonal skills, friendly, approachable and well-liked by colleagues and customers.

Focus on Clients / Customers – examples of effective behaviours:

  • Ensures that client / customer satisfaction is a high priority for the team / department at all times.
  • Considers the broader needs of the client / customer, putting the activity and services of own team / department into context.
  • Works with other teams / departments / divisions to find ways to improve client / customer focus.

Essential Experience : 

  • NVQ Level 4, HND, Degree or equivalent qualifications or equivalent experience
  • Practical site experience
  • Microsoft Office including Outlook, Word & Excel
  • SMSTS certificate
  • First Aid certificate
  • Scaffolding certificate
  • CSCS Card
  • Good communication skills
  • Assertive and strong persuasion skills
  • Strong time management skills
  • Good management and leadership skills
  • Technical aptitude