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Project Administrator


Our client is a UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.

They have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.
This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.
The Project Administrator is responsible for supporting the Project team by effectively co-ordinating administrative tasks as outlined below.

Duties and Responsibilities:

  • Supporting Project Managers and Senior Team Leaders in Project Administration
  • Understanding and participating in work scope planning
  • Maintaining project personnel data including;
    • Qualifications, Experience, Certifications & Authorisations
    • Holidays and whereabouts recording
    • Project organisation charts & responsibilities matrices
    • Coordinate personnel
    • Timesheet collation and time-writing for invoicing
  • Issuance of RAMS and Project related documentation
  • Collate Weekly reports
  • Input to project quality management documentation
  • Enter and track requisitions & liaise with procurement department / leads
  • Understand the commercial structure of assigned contracts

Qualifications and Experience:

  • IT Skills including
    • MS Office – Excel, Word, Outlook, Powerpoint
    • SAP experience
    • Internal CMS/BMS management systems
  • Experience within oil/gas, utilities or similar highly regulated industries
  • Experience in fast-paced work environment within a similar role
  • A highly personable, self-starter and team player, with excellent communication skills
  • Strong commercial awareness, able to build relationships with stakeholders
  • Ability to work under pressure and to a deadline, problem solver
  • High level of discretion and confidentiality
  • Confident and assertive – able to act decisively and autonomously to deliver as required
  • The potential and drive to advance/progress to a higher level of positions

If this sounds like you, we'd love to hear from you.

If you’re looking for a new opportunity and have the skills set that our client is looking for, apply with your current CV today and a member of the Millbank team will be in touch.

Millbank Holdings Ltd is an equal opportunities employer and respects diversity.
We welcome applications from all suitably qualified persons who are eligible to live and work in the UK.

Millbank is proud to be a member of the ‘Disability Confident Scheme’.
Millbank operates as an Employment Agency and Business.