Trainee Payroll Administrator

Salary: Dependent on experience

Industry: Business Support

Job Type: Permanent

Location: North West

Reference: tpadmin

Expiration date: 15 August 2017

A Trainee payroll Administrator reports to the Group Financial Controller and in her absence a Senior Payroll Administrator. The payroll team work together to achieve all aspects of the payroll function, to deadline.

Training will be given to cover the following responsibilities:

  • Manage all aspects of payroll using payroll software, pension portals, Excel, Word and client web-based applications accurately and efficiently
  • Maintain accurate payroll records and files, in line with good practice, Millbank policies and Employment law
  • Ensure all timesheets/input data is correctly authorised prior to processing
  • Input data to payroll software, process records and make payments for the payroll’s you are responsible for, this may change from time to time on instruction from the Group Financial Controller
  • Maintain accurate records for starters, leavers, employee sickness and absence and produce reports and statistics when required
  • Answer queries from HMRC, contractors, credit control, consultants and clients regarding payroll in a timely manner
  • Process employee expense claims
  • Generate sales invoices and supporting documentation by post, email scan or upload to client portals as appropriate, in a timely manner
  • Filing and good management of all payroll records
  • For certain clients and where applicable, on weekly basis prepare spreadsheets and chase outstanding debt
  • Weekly/monthly/year end close of payroll software and uploads to pension portal, reconciliation of PAYE, monthly VAT number checks, quarterly Intermediary Reporting etc
  • Completion of all payroll related statutory returns
  • Day to day management of payroll software and pension portals – reporting and resolving issues
  • Keep up to date with appropriate HMRC, pension and other applicable knowledge, by reading HMRC monthly bulletin etc
  • Carry out adhoc tasks when required to meet the needs of the department and/or the business as defined by the Group Financial Controller
  • Ensure that all health and safety responsibilities are discharged to protect the health and safety of one self, employees and comply with best practice and legal requirements

Performance measures

  • Group Financial Controller management satisfaction with the quality of relationships with key internal and external clients and timeliness of services given, measured by feedback and surveys
  • Group Financial Controller satisfaction with quality of work produced, competence level, all measured by feedback, assessment reviews and on-going performance management
  • Development of professional skills measured by enhanced competence and attainment of qualifications

Key competencies

  • Have excellent communication skills - a pleasant personality and the ability to speak and write effectively
  • Be trustworthy and understand and apply the concept of confidentiality
  • Be able to multi-task and have good time management, planning and organisational skills
  • Be analytical and numerical and have a high attention to detail whilst working under pressure and meeting deadlines
  • Be tactful yet firm when dealing with contractors and clients

Knowledge, skills and experience


  • Good I.T. skills including word, excel and outlook
  • C.S.E Mathematics and English,

Desirable (Full training given to candidates without desirable attributes)

  • Payroll qualifications (can be qualified by experience)
  • Up to date knowledge and awareness of appropriate payroll legislation
  • Up to date knowledge of pensions administration